Christmas Makers Market
Saturday 5 December 2026, 3pm–8pm
Black Swan Theatre, Black Swan Loke, North Walsham, Norfolk NR28 9BX
Organised by Black Swan Theatre and Rudono Pizza
Thank you for joining our Christmas Makers Market. We want to create a welcoming, festive event celebrating Norfolk makers, independent businesses and local produce. Please read these conditions before confirming your booking. Stalls are free, with a £25 refundable deposit required to secure your place.
Our theatre has hosted different events from craft fairs to community showcases and this is our first Christmas Makers Market. We have chosen to present a twilight event (3-8pm) after research and consultation with potential stallholders and customers! We’re really excited to help showcase the best of the local and we look forward to welcoming you to our venue!
About the Black Swan Public House and Theatre
New Stages Projects CIC, a not-for-profit community interest company, took over the site in October 2023. Since then, we have developed community projects, established the Black Swan Theatre and created a welcoming, inclusive pub at the heart of North Walsham.
The Black Swan Theatre hosts shows, classes, workshops and community groups, bringing people together and providing opportunities to enjoy the arts, learn new skills and connect with others. As we are not-for-profit, all custom at the Black Swan Public House and Theatre helps support our community projects and the continued development of the venue.
In September 2026, the Black Swan Public House and Theatre won Best Pub for Entertainment at the Great British Pub Awards 2026, recognising the incredible community effort that has helped make it nationally recognised.
Established in November 2025, Rudono Pizza proudly champions local ingredients and works collaboratively with the Black Swan Public House and Theatre. Together, we celebrate local produce, independent businesses and community spirit through events such as our Christmas Makers Market.
How to be part of it
- Stalls will be invited to pay the deposit and confirm their booking.
- Read the terms and conditions below.
- Pay the refundable £25 deposit using the link in your email (note stalls are free and the deposit is refundable, as per below).
- Reply to the email with:
The name of your stall
Address for correspondence
Mobile number
Email
Description of goods or services
1 or 2 photographs that promote what you do
Your social media tags
Your website - Once we have received your deposit and information in an email as above, we will write to you (email) to confirm your stall with us.
Stallholder Terms and Conditions
1 Booking and refundable deposit
- Stalls are free of charge. A £25 refundable deposit is required to confirm your place. Your booking is confirmed once we have received your deposit and we send you a written (email) confirmation.
- The deposit will be refunded in full after the event (within two days), provided you attend, remain open for the full trading period of 3pm–8pm and comply with all stallholder terms and conditions.
- Please provide a description of the products you intend to sell. Any significant changes must be agreed beforehand.
- Stalls cannot be shared, transferred or sublet without prior agreement. We aim to offer a varied market, but cannot guarantee exclusivity for any product category.
2 Media and event promotion
- The Black Swan Theatre, The Black Swan Public House and Rudono Pizza are working together to promote the market through local media, wider media outlets and strong social media campaigns across both organisations’ channels.
- This is a collaborative event. All stallholders are required to actively promote it to their own followers and customers, encouraging them to come along and meet you in person while supporting fellow traders.
- Promote your attendance and the products you will be bringing across all your available social media channels. Tag @BlackSwanPubTheatre in every post about the market and include the link to the event page on our website.
- Share the official event artwork and promotional posts. We will provide promotional materials and the event link ahead of the market.
- Please supply a short description of your business and suitable product photographs that we can use in event publicity.
- Wifi is available on site (for social media posts and payment needs).
3 Attendance and trading times
- Your stall must be fully set up and ready to welcome customers by 3pm. Stallholders must remain present and open until the event closes at 8pm.
- Please do not pack away early without permission from the organisers, including if you sell out.
- Arrival and setup times will be confirmed before the event. Tell us promptly if you are delayed or unable to attend.
4 Tables displays and stall allocation
- Each stall will be provided with one trestle table and two chairs. Bring your own table covering, signage, display equipment and payment facilities.
- All displays and stock must fit within your allocated space and be safe and stable.
- Tell us in advance if you require additional space, are bringing a freestanding display or gazebo, or have any accessibility requirements.
- Pitches will be allocated by the organisers. Do not move tables or change pitches without agreement.
- Outdoor stallholders must bring suitable weather protection, tables (we will have chairs here) and securely weighted equipment, as agreed with the organisers.
5 Electricity and safety
- Electricity must be requested in advance, with details of the equipment you intend to use. Availability is limited and cannot be guaranteed.
- Electrical equipment must be safe, well maintained and suitable for its intended use. The organisers may request evidence of safety checks. Position cables safely so they do not create trip hazards.
- Heaters, cooking equipment, generators, gas appliances, naked flames and lit candles require prior written approval.
- Keep walkways, entrances, fire exits and emergency access routes clear at all times. Follow staff instructions and report accidents, hazards or damage immediately.
6 Unloading and parking
- Stallholders may drive down Black Swan Loke to unload during the agreed setup period, following staff directions. Unload promptly and move your vehicle before setting up your display.
- Do not obstruct the lane, neighbouring entrances or emergency access.
- Limited free parking is available on site and cannot be guaranteed. A pay-and-display car park is next door; charges are the responsibility of stallholders.
- Vehicle movements through trading areas will be restricted while the market is open. Wait for staff approval before bringing vehicles back for loading.
7 Refreshments and kitchen use
- Stallholders may make their own tea and coffee in the community kitchen. Leave it clean and tidy, wash up after use and follow any instructions provided.
- Kitchen access is for personal refreshments. Food preparation, cooking or storage for your business must be agreed separately.
- Other refreshments can be purchased from the pub, where stallholders will receive a team discount on purchases.
8 Insurance and trading responsibilities
- Stallholders must hold appropriate public liability insurance covering their attendance and trading activities, and provide evidence when requested.
- You are responsible for the safety, quality and lawful sale of your products, including applicable labelling, licences and registrations.
- Prices must be clearly displayed. Stallholders are responsible for their own payments, receipts, customer enquiries and returns.
- Food and drink traders must meet applicable food hygiene, registration, labelling and allergen requirements.
- Alcohol sales or sampling require prior written agreement with the organisers and appropriate licensing arrangements.
9 Conduct and care of the venue
- Treat customers, fellow traders, staff and volunteers with courtesy and respect. Harassment, discrimination, abusive behaviour or unsafe conduct will not be tolerated.
- Music, amplified sound or demonstrations must be agreed in advance. Do not attach anything to walls, doors or venue fittings without permission.
- Stallholders are responsible for keeping their stock, cash and personal belongings secure.
10 Clearing up
- Packing away may begin once the event closes at 8pm, unless the organisers advise otherwise.
- Remove all stock, packaging, display materials and trading waste, and leave your pitch clean and tidy.
- Leave the supplied table and chairs in good condition and follow staff instructions for loading and departure.
11 Cancellations and changes
- Notify the organisers in writing as soon as possible if you need to cancel.
- If you cancel more than 21 days before the event, your £25 deposit will be refunded in full.
- If you cancel 21 days or fewer before the event, or fail to attend, your deposit will not be refunded.
- The organisers may adjust the layout or operational arrangements where necessary for safety or the smooth running of the event.
- If the organisers cancel the event, your deposit will be refunded in full. If the event is postponed, you may transfer your booking to the new date or receive a full refund.
- Attendance numbers and sales cannot be guaranteed.
12 Agreement
- By confirming your booking (paying the £25 deposit) , you agree to these terms and any reasonable operational instructions provided by the organisers. Serious or repeated breaches may result in your stall being required to close.
- Thank you for helping us make the Christmas Makers Market a successful, friendly and festive celebration of local talent.